Co-Op Board Package Checklist for Buyers

Purchasing a co-op in Manhattan requires submitting a thorough board package for approval — and the quality and completeness of that package can meaningfully affect the outcome. A well-organized submission signals to the board that you are a serious, responsible buyer.

The Stacey Froelich Team guides every client through this process to ensure the package is assembled correctly and submitted in the format each building requires. Use this checklist as your master reference from contract signing through board approval.

Personal & Financial Information

Completed co-op application form detailing personal information
Cover letter introducing yourself Recommended

Financial Documents

Personal financial statement (net worth summary)
Two years of federal tax returns (with all schedules)
Two years of W-2s or 1099s
Recent pay stubs (last two months)
Bank statements (last two months)
Investment account statements (stocks, bonds, mutual funds, etc.)
Retirement account statements (401(k), IRA, etc.)
Mortgage pre-approval letter or commitment letter (if financing)
Debt-to-income ratio calculation (DTI)

Employment & Income Verification

Letter of employment verification (including position, salary, and length of employment)
Proof of bonus or commission income
CPA letter itemizing all sources of income (if self-employed)
Offer letter or employment contract (if recently hired)
Vesting schedule (if applicable)

Reference Letters

Plan ahead. Reference letters take time to gather. Reach out to your references early — well before your board package deadline — and give them clear guidance on what to include.

Personal reference letters — typically three per couple
Professional reference letters — typically three per applicant
Landlord or property management reference letter

Purchase & Loan Information

Signed contract of sale
Mortgage commitment letter (if financing)
Aztech Recognition Agreement — provided by the lender to be signed by the co-op
Statement of closing costs and estimated post-closing liquidity
Homeowners insurance quote or policy (if required by the co-op)

Co-op Specific Requirements

House rules acknowledgment form
Sublet policy acknowledgment (if applicable)
Pet policy acknowledgment (if applicable)
Lead paint disclosure form (required for buildings built before 1978)
Window guard form
Additional disclosure forms as required by the building

Additional Considerations

Background check authorization form
Credit check authorization form
Recent credit report (typically obtained directly by the co-op)
Explanation letter for any large deposits, gaps in employment, or credit issues (if applicable)

Final Steps

Review all documents for accuracy and completeness
Ensure all signatures and notarizations are completed where required
Redact all social security numbers and full account numbers before submitting
Submit the board package in the format required by the building — physical or digital
Prepare for the board interview — your agent will walk you through what to expect

A complete, well-organized board package makes all the difference. We'll help you get it right.